A growing and fast-paced organization is seeking a proactive and detail-oriented Administrative Officer and Personal Assistant (PA) to provide comprehensive administrative and executive support across the business! The successful candidate will possess excellent organizational, communication, and multitasking abilities, with the capability to efficiently manage daily operations while directly supporting the CEO. This role requires a highly professional individual who can prioritize tasks effectively, maintain confidentiality, and ensure smooth coordination across internal teams and external stakeholders.

About the Company

Our client is a well-established and fast-growing digital services company that values professionalism, efficiency, and seamless day-to-day operations. We are looking for a highly organized and proactive Personal Assistant to support the CEO and contribute to the smooth running of the business. If you thrive in a fast-paced environment, have excellent communication and coordination skills, and enjoy managing multiple priorities with precision and discretion, this role is for you!

Key Responsibilities

• Warmly greet business clients and guests with professionalism

• Manage incoming phone calls, messages, and inquiries promptly, directing them to the appropriate departments or individuals

• Process and allocate incoming emails to the appropriate department

• Handle internal employee queries

• Coordinate the CEO’s schedule, including arranging meetings, appointments, and travel logistics, while ensuring timely reminders

• Maintain updated company schedules and the CEO’s calendar to facilitate smooth daily operations and time management

• Organize all company-related proceedings in regard to any events, training sessions, conferences and seminars

• Coordinate effectively with external organizations, suppliers, and stakeholders as necessary

• Maintain and update company databases and records

• Establish and maintain an organized documentation and filing system for easy access to important information

• Assist in document management and financial record-keeping tasks, ensuring accuracy and compliance

• Prepare regular reports on expenses and office budgets

• Generate reports, presentations, and briefs as required

• Manage office supplies inventory and ordering, ensuring efficient stock levels

• Provide ad hoc administrative support as requested by the CEO or management team

Requirements

• Any work experience/background as an Administrative Officer, Administrator or similar role

• High level of computer literacy skills, including Google Docs, Sheets and Slides

• Strong problem-solving and organization skills

• Excellent communication skills with close attention to detail

• Ability to properly manage tasks and time

• Advanced knowledge of the English language (both verbal & in writing) - any other language will be considered as an advantage

Benefits

• Competitive remuneration package

• Performance-based bonus scheme

• Provident Fund Scheme

• 7.5-hour workday and a 30-minute break (flexible schedule)

• Free coffee, fruits, and refreshments

• Up to 25 days of annual leave plus public holidays

• 5 days of paid sick leave

• Postpartum support program and newborn baby gifts

• Parental leave allowance

• Modern, centrally located offices

• Continuous professional development and on-the-job training

• Diverse and friendly team environment

• Flexible work arrangements and remote work options

Keep leadership organized in a fast-paced digital environment!